Creating Your First Signature

This guide walks you through creating your first signature, from planning to deployment.

Before You Start

You need at least one template before creating signatures. If you haven't created a template yet, see Creating Templates.

Planning Your Signature

Essential Information

Every professional signature should include:

• Full name: How the sender should be identified
• Job title: Their role in the organization
• Email address: Professional email contact
• Phone number: Direct or main office line

Optional Elements

Depending on your needs, you might add:

• Company logo
• Company name
• Physical address
• Website URL
• Social media links
• Campaign banner

Creating the Signature

Step 1: Navigate to Signatures

1. Click Signatures in the sidebar
2. Click the Add Signature button

This takes you to the signature creation page.

Step 2: Enter User Details

Fill in the signature information:

• Name: Full name as it should appear
• Title: Job title or role
• Email: Professional email address
• Phone: Direct or office number
• Any additional fields your template requires

Step 3: Select Template

Choose which template to use for this signature:

1. Browse available templates in the dropdown
2. Select the appropriate template
3. The preview updates to show how the signature will look

Step 4: Review the Preview

Before saving:

• Check all information is correct
• Verify the layout looks professional
• Ensure links point to the right destinations

Step 5: Save the Signature

Click Create to finalize. The signature is now ready for deployment.

After Creation

Once created, the signature appears in your Signatures list. From there you can:

• Edit: Click on the signature to modify details
• Copy HTML: Get the signature code for email clients
• Delete: Remove signatures no longer needed

Design Best Practices

Keep It Compact

• Aim for 4-6 lines of text
• Limit width to 600px maximum
• Use a reasonable logo size (max 200px wide)

Use Email-Safe Fonts

Stick to web-safe fonts that display consistently:

• Arial
• Georgia
• Verdana
• Times New Roman

Mobile Friendly

Many emails are read on mobile devices:

• Use readable font sizes (minimum 12px)
• Ensure links are easily tappable
• Test on mobile email apps

Testing Your Signature

Before rolling out to your team:

1. Send test emails to yourself
2. Check multiple clients: Gmail, Outlook, Apple Mail
3. View on mobile: iOS Mail, Gmail app
4. Test with images off: Ensure it's still readable

Common Mistakes to Avoid

Too Many Images

Multiple images increase loading time and may be blocked. Use images sparingly.

Missing Information

Double-check all contact details are filled in correctly.

Broken Links

Test all links before deployment. Broken links damage credibility.

Next Steps

After creating your first signature:

• Deploy to Gmail
• Deploy to Outlook
• Import multiple signatures with CSV

Need Help?

If your signature doesn't look right, check our Troubleshooting section or contact support@signkit.io.